Sitnasuak Native Corporation (SNC) is excited to share that it is moving to an environmentally friendly method of distributing the Annual Meeting materials, at the same time reducing costs of printing and mailing, and potentially passing on the savings to Shareholders.
In past years, SNC mailed a large packet of Annual Meeting materials that contains an annual report, a meeting notice, proxy statement, agenda, proxy prizes flyer, draft meeting minutes, proxy voting card, and other important items. Approximately 105 pages of paper are used in each Annual Meeting packet.
Beginning in 2022 for the 49th Annual Meeting of Shareholders to be held on June 25, 2022, the Board of Directors has approved exciting improvements for delivery of Annual Meeting documents.
For the first time, Shareholders may sign up and opt-in to receive Annual Meeting packets electronically. For your convenience, we have included a form for you to “opt-in” and receive your Annual Meeting packet electronically, and an explanation of the process. The opt-in form and information are also available on our website. The deadline to opt-in is 4:00 P.M. April 26, 2022 (Alaska Time). You may revoke electronic delivery at any time.
If you change your mind and wish to receive a hard copy of the Annual Meeting packet, you may “opt-out” of electronic delivery by either calling the Shareholder Relations Department in Nome or Anchorage at the phone numbers below or sending a signed and dated letter with your full name, phone number, mailing address, and your year of birth to the addresses below. Following receipt of your request, SNC will thereafter provide printed materials during the next scheduled distribution of Annual Meeting materials.
In summary, for the 49th Annual Meeting printed Annual Meeting materials will either be mailed or emailed to Shareholders who opted-in for electronic delivery.
Under the Mail Option, the materials will be mailed to eligible Shareholders via USPS First Class Mail. This option uses 105 pages of paper or more.
Annual Meeting Packet: This large envelope (about 9″ by 12″) contains the Annual Report
with financial information, a proxy booklet with candidate and current Director information, agenda, proxy prizes flyer, proxy voting card, a postage-paid return envelope addressed to the Inspector of Elections, and other information. The proxy card is addressed to each individual voting Shareholder. The back of each official proxy card will include the Shareholder’s name, PIN to vote online at SNCVOTE.ORG, number of shares owned, number of votes available, and other information.
Under the Electronic Delivery Option, information is distributed to eligible Shareholders electronically.
• Email: An email is sent to each Shareholder who opts-in for electronic delivery. The email contains a link to the Annual Meeting materials (the Annual Report with financial information, a proxy booklet with candidate and current Director information, agenda, proxy prizes flyer, and other information), the PIN to vote online at SNCVOTE.ORG and a link to the online voting website.
• Letter with PIN: As a backup to email, a single piece of paper is mailed via USPS First Class Mail to each Shareholder who opts-in for electronic delivery. The letter notes that Annual Meeting materials are available electronically, the PIN to vote online at SNCVOTE.ORG and a link to the online voting website.
The SNC Board of Directors, management and staff appreciate your cooperation and support to conserve paper and reduce Annual Meeting costs.
To learn more and opt-in today please visit the link here: https://snc.org/electronic-delivery/